Inkpath Limited (company number 10530056) ("Inkpath" / "we" / "our" / "us") takes your privacy very seriously and is committed to protecting and respecting your privacy.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
Inkpath is the data controller. Our registered office is 30 Upper High St, Thame OX9 3EZ.
Unless you are a Visitor or User, Inkpath will have entered into an agreement with the organisation that you represent (the “Organisation”) for the use of the Inkpath Platform (the “Customer Agreement”). Please note that the information the Organisation or you provide to us (whether it is personal or non-personal information) will also be governed by the Customer Agreement.
DATA WE COLLECT FROM YOU
We will collect the following data about you:
Data you give us. You may give us data about you:
The data you give us may include your name, address and your Organisation e-mail address.
If you are a User, you:
If you are an Organisation Staff Member, you:
When you sign up to the Inkpath Platform, the sign up form will clearly set out which details you must provide us with in order to successfully sign up and use the Inkpath Platform. If you do not provide us with this information, you will not be able to use the Inkpath Platform.
Data we collect about you.
Data provided by the Organisation.
USES MADE OF THE DATA
Please note that we may use and share non-personal data we receive or collect from you in connection with the Inkpath Platform.
We will use the above personal data held about you:
We may also use your personal data when carrying out automated decision-making and profiling, which is intended to evaluate certain personal aspects. For example, we may analyse your course choice, employment or education history to propose job opportunities to you and put you in touch with prospective employers. We will ask you to consent to this type of processing, and this is explained in more detail below.
As mentioned above, we would like to send you information by email or direct app-based notifications about products, services and opportunities which may be of interest to you.
We will not provide your personal data to other businesses so they can use your personal data for marketing purposes.
We will only ask whether you would like us to send you marketing messages when you tick the relevant boxes when you sign up to the Inkpath Platform for the first time. You will have the opportunity to clearly set out what messages you wish to receive by ticking these boxes, for example, you may be interested to hear about job opportunities generally or you may only be interested to hear about job opportunities directly relevant to your field.
You can also manage your preferences by updating / changing your privacy settings of your account.
DISCLOSURE OF YOUR PERSONAL DATA
If you are a User then we will share some of your personal data with the Organisation and certain Organisation Staff Members so you can make the most of using the Inkpath Platform and your career development. For example, your tutor, mentor or supervisor will be able to see some of your personal data, for example, your name, position within the Organisation (that is, your department or team), and list of activities completed to date at the Organisation. The information we share with the Organisation is further intended to enable it to be used for analytical purposes and programme and product development purposes and to administer and facilitate the Organisation’s or the Organisation Staff Members’ use of the Inkpath Platform.
You will be able to mark personal data or other information you add to the Inkpath Platform as “private”, which means the Organisation or Organisation Staff Members will not have access to it, for example, activities which are deemed sensitive by the Organisation or Organisation Staff Members and you therefore do not wish to share it, or if you attend a seminar or activity outside the Organisation and you then upload this to the Inkpath Platform. You may also mark information as “private” if you would like to retain it for your use only and not share it with the Organisation. You can find further information about this here.
If you are an Organisation Staff Member then your personal data will be shared with the Organisation and other Organisation Staff Members (for example, your supervisor or head of department) will have access to your personal data to enable the Organisation to administer and facilitate its and your use of the Inkpath Platform. Please remember that Users will also have access to or see certain information. For example, when signing up to activities or courses, or when agreeing goals and tasks with you.
You agree that we may share your personal data with the following categories of selected third parties in accordance with this policy:
You also agree that we may share your personal data in a pseudonymised form with the Organisation for the purposes of improving their educational provision, producing bids for funding, and reporting for external funding organisations such as the UK Research Councils. “Pseudonymised” personal data means data that cannot be connected to an individual without the use of additional information, which is kept separately to ensure confidentiality. We would achieve this by deleting names, email addresses and other identifying information, and instead attaching a code to each data set.
LEGAL BASIS FOR PROCESSING
Where consent is required for our use of your personal data, by ticking the appropriate consent box or otherwise communicating your consent (for example, by email or by providing us with non mandatory information), you consent to our use of that personal data as set out in this policy. For example, we will only process your personal data for marketing purposes or automated decision making or profiling if we have your consent to do so.
You can always change your mind about our processing of your personal data. If you change your mind you can update your account settings within the Inkpath Platform, or contact us by email at email@example.com, or in respect of marketing messages you can unsubscribe by using the unsubscribe link at the bottom of our marketing messages.
WHERE WE STORE YOUR PERSONAL DATA
The personal data that we hold about you will only be processed and stored within the United Kingdom.
All information you provide to us is stored on secure severs. We will use technical and organisational measures to safeguard your personal data.
Where we have given you (or where you have chosen) a password which enables you to access the Inkpath Platform (via the Inkpath App or web browser), you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted via the Inkpath Platform; any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.
RETAINING PERSONAL DATA
The Inkpath Platform is a tool for life. Unless we inform you otherwise (or you request that we erase your personal data), we will retain your personal data on record for as long as you continue to use the Inkpath Platform. However, if you do not use the Inkpath Platform for 6 months then we will contact you to inform you that your data / account will be deleted within 6 months unless you access your account to stop this process.
In any case we may retain some of your personal data for 6 years after you stop using the Inkpath Platform, for legal reasons.
You have the following rights with regard to your personal data:
Please note that if you ask us to stop processing your personal data in a certain way or erase your personal data, and this type of processing or data is needed to facilitate your use of Inkpath Platform you may not be able to use the Inkpath Platform as you did before. This does not include your right to object to direct marketing, which can be exercised at any time without restriction. Please allow at least 3 working days for your request to be actioned.
Please note that the rights mentioned above do not extend to non-personal data. Please also note that it is likely to be necessary to retain your personal data for the purposes of assessing and verifying data that is submitted and/or held on the Inkpath Platform and to manage the Inkpath Platform, so therefore your rights under applicable law to request erasure may be limited accordingly.
If you would like to exercise any of the rights mentioned above, please contact us by emailing us at firstname.lastname@example.org.
We use the following cookies:
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
|_ga||This cookie is essential for Google Analytics service used by the Website to distinguish users.|
|_gid||This cookie is essential for the Google Analytics service used by the Website to distinguish users.|
|_gat||This cookie is essential for the Google Analytics service used by the Website to throttle the request rate.|
|XSRF-TOKEN||This cookie is essential for the Inkpath Platform to prevent cross-site request forgery which is a type of malicious exploit of a website where unauthorised commands are transmitted from a user that the web application trusts.|
|laravel_session||This cookie is essential for the Inkpath Platform to ensure that user is recognised when moving from page to page within the web site.|
|Local storage||This cookie is essential for the Inkpath Platform to act as data cache and avoid service interruption when the network connection is poor or not available.|
By clicking “agree” on the cookie consent box when you first access the Website or the Inkpath App and by continuing to access and use Website and the Inkpath App (as applicable) you accept our use of the cookies.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the Website or the Inkpath App.
For more detailed information about cookies and how they can be managed and deleted, please visit www.allaboutcookies.org.
Any changes we make to our privacy and cookie policies in the future will be hosted on www.app.inkpath.co.uk and, where appropriate, notified to you by e-mail or pop-up in the Inkpath Platform when you first access the Inkpath Platform after a change has been made. Please check back frequently to see any updates or changes to our privacy and cookies policies. Continued use of the Website or Inkpath Platform (as appropriate) will signify that you agree to such changes.
Please also contact us if you would like to know more about our data processing activities, to update or amend any of your personal data which you have provided to us or if you believe our records relating to your personal data are incorrect.
These policies were last updated on 2 October 2017.